Difference between revisions of "Lease payment schedules"

Revision as of 13:26, 11 July 2013

Page for Lease Payments.

Details

The Details Page is where information about the Lease Payment Schedule is displayed. Information on the status of the Lease Payment Schedule, on who the Payee is, and what the line items for this schedule are can be found on this page. You are required to have the Financial Module in order to use this page.

For information on the buttons that appear at the top of the window, click here. For information on the menu items that appear under the Tools menu, click here.

Fill in the appropriate information for each field. Select the appropriate item from any of the drop down lists (in the boxes) or type in the information if it is not present.

The Line items pane shows a listing of all Line Items that are assigned to this Payment Schedule. The functions available through the buttons immediately above the pane are:

- Add a new Line Item to the Payment Schedule. Click on this button and the Payment Line Item screen will open where you enter in a description for the Line item, as well as the GL Code to which this Line item is assigned.

- Delete the highlighted Line item from the Payment Schedule.

- Edit the information for the highlighted Line item.

- Move the highlighted Line item up in the list of Line items.

- Move the highlighted Line item down in the list of Line items.

Fields

Cheque Comment: This is what you would like to appear as a memo item on the cheque.

Description: This is a quick description of what this Lease Payment pertains to. This description is for internal use only so that a user can identify this particular Schedule on a listing of Payment Schedules.

Invoice Required: This check box allows you to identify whether a Lease Payment will only be issued when an invoice is received from the Payee. To identify that the Lease Payment requires an invoice, check the box next to Invoice Required. Any Payment with this box checked will not export until the Invoice Received Box has been checked and the details are entered on the Payment.

Line Items: This is a listing of items that are included on this Payment Schedule. For information on how to enter line items to a payment schedule, click here.

Payee: This is the person(s) or company that will be paid for this Payment Schedule. You can select the appropriate Payee from the list or add them in by typing the appropriate name in the field.

Status: This is a list allowing you to identify whether the Payment Schedule is Active, Cancelled, In Dispute, On Hold or Suspended. Only Lease Payments identified as Active can be exported from Ad Manager to your accounting package.

Type: This is a list allowing you to identify whether this Lease Payment Schedule is for Cash, Trade, or Other.

At the bottom of the page, you can view a summary identifying all Payments to be made on this Payment Schedule.

Notes

The Notes Page allows you to store general notes about the Lease Payment Schedule. This page can be used to enter information concerning the Payment Schedule that is not contained in the data already entered on the Details or Recurrence pages. You are required to have the Financial Module in order to use this page.

For information on the buttons that appear at the top of the window, click here. For information on the menu items that appear under the Tools menu, click here.

Payment Summary

The Payment Summary Page summarizes the various dollar values of all Payments created by the Payment Schedule. From this screen you can see how much money has been Paid, Finalized, Exported, Sent, and the Current Balance Owing. You are required to have the Financial Module in order to use this page.

For additional information on the buttons that appear at the top of the window, click here. For information on the menu items that appear under the Tools menu, click here.

Payments

The Payments Page provides a listing of all payments that have been scheduled to be payed for this Lease Payment Schedule. You are required to have the Financial Module in order to use this page.

Tool buttons found at the top of the Lease Payment Schedule - Details screen when you are on the Payments Page:

- Customize Current View allows you to select the columns to display and the order to display them in.

- Order allows you to sort the Payments in the desired order.

- The Refresh button will reload the list of Payments, in the event changes to the Payments have occurred since you visited this page.

- The Update button allows you to select one or more Payments and change information on them. All highlighted Payments will be changed to reflect the items selected.

The functions available through the buttons immediately above the Payments pane are:

- Delete the highlighted Payment from this Payment Schedule. Highlight the item and click the Delete button.

- Opens the Payment - Details window to allow you to review or change any information related to the payment.

Right Click

- Right clicking on the list of Payments will display this menu. From here you can change the due date of a payment, the status of a payment as well as any line items by using the Update option, as well as, finalize, un-finalize, and reset the exported status of a payment or group of highlighted payments.

To change the information being viewed in the list, simply right click in the list, and choose Customize Current View. To change the sort order, simply right click in the list, and choose Order.

Update - The Update menu item allows you to to modify a property (or properties) for one or more highlighted Payments.

Finalize - Finalizing a Payment will prevent you from making additional changes to it. This can be done manually prior to a Payment Export, by using this tool, or it will automatically occur during the Export. If you wish to finalize payments using this tool, highlight them first, then right-click to get this menu option. Once finalized, the Payment is marked as Finalized and will display a unique Transaction ID as well as an Check Number.

Un-Finalize - If a Payment has incorrectly been marked as Finalized, this tool allows you to un-finalize it. Ad Manager will remove the Finalized status of the Payment, but will still show a unique Transaction ID, indicating this Payment was Finalized at one time.

Reset Exported Status - If a Payment has been Exported incorrectly, this tool allows you to mark it as un-exported, so that you may Export it again at a later date.

Go To - The Go To feature allows you to open a window for the appropriate item for the highlighted record.

For additional information on the buttons that appear at the top of the window, click here. For information on the menu items that appear under the Tools menu, click here.

The Filter check box allows you to filter the listing of Payments to show only those that meet a certain criteria. When selected, a filter screen will appear, allowing you to choose to see Payments that are due on a certain date, finalized or exported on a certain date, etc. When a filter is active, a check mark will appear in the Filter box. To clear the filter and see all records, click on Filter, then the Clear button the Filter screen, followed by the OK button.

Recurrence

The Recurrence Page allows you to identify how often and for how long you wish to pay this Schedule. You are required to have the Financial Module in order to use this page.

For information on the buttons that appear at the top of the window, click here. For information on the menu items that appear under the Tools menu, click here.

Fields

Recurrence Pattern: This allows you to choose how often you wish to pay this Schedule. In the example above, this schedule will be paid on the 20th day of every month.

Range of recurrence: This section allows you to identify the period during which time you wish Payments to be generated. A start date must be selected and either End after, or End by. The End after options allows you to select how many cheques you wish to cut for the duration of the schedule. By choosing this option, it will automatically display what the last payment date will be. The End by option allows you to select the end of this Schedule. In our example above, the Schedule began on September 1, 2004 and will run until August 31, 2014.

Paid in advance: Allows you to identify whether the payments are "paid in advance" by leaving the check in the box or paid in arrears by removing the check from the box. This field will determine the period dates which are now part of the Payment information on the Payments page.