Financial - Revision history

John.devonshire: /* Adding Tax Codes */

2014-09-20T14:45:13Z

‎Adding Tax Codes

John.devonshire at 14:43, 20 September 2014

2014-09-20T14:43:44Z

John.devonshire at 13:58, 20 September 2014

2014-09-20T13:58:12Z

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John.devonshire: /* Adding Bill Definitions */

2014-09-20T13:06:35Z

‎Adding Bill Definitions

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John.devonshire at 12:54, 20 September 2014

2014-09-20T12:54:54Z

John.devonshire: /* Adding a Lease */

2014-09-20T12:52:55Z

‎Adding a Lease

John.devonshire at 15:09, 19 September 2014

2014-09-19T15:09:20Z

John.devonshire: /* Creating Allocation Amounts */

2014-09-19T13:37:57Z

‎Creating Allocation Amounts

John.devonshire: /* Allocating Revenue */

2014-09-19T13:33:42Z

‎Allocating Revenue

John.devonshire at 13:33, 19 September 2014

2014-09-19T13:33:12Z

@@ Line 1: / Line 1: @@
 == Adding Tax Codes ==
-Type topic text here.
+For information on Tax Codes, [[Tax_Codes|click here]].
 == GL Codes ==

@@ Line 1: / Line 1: @@
-==Leases==
+== Adding Tax Codes ==
-===== Leases =====
+Type topic text here.
-For information about leases in Ad Manager a description of each page, [[Leases#Lease_Pages|click here]].
+== GL Codes ==
-===== Adding a Lease =====
+For information on adding and using GL Codes, [[GL_codes|click here]].
-For information on how to add a Lease, [[Leases#Adding_a_New_Lease|click here]].
+== Price Indexes ==
+For information on adding a Price Index, [[Price_indexes|click here]].
-== Adding Tax Codes ==
-Type topic text here.
 == Bills and Invoices - What's the Difference ==
@@ Line 34: / Line 32: @@
 For information on how to allocate in versions 5.7.2 and later, go to [[Bill Allocations]].
-== GL Codes ==
+==Leases==
-For information on adding and using GL Codes, [[GL_codes|click here]].
+For information about leases in Ad Manager a description of each page, [[Leases#Lease_Pages|click here]].
 == Lessors ==
@@ Line 46: / Line 67: @@
 For information on how to add a Lessor, [[Lessors#Adding_a_Lessor|click here]].
 ==Viewing Allocated Revenue==
 Ad Manager has a utility that allows you to easily view your allocated revenue.  For information on this tool, [[Viewing_allocated_revenue|click here]].

← Older revision		Revision as of 12:54, 20 September 2014
Line 1:		Line 1:
−	~~== Adding a Lease ==~~
−	~~The dictionary describes the term "Lease" as follows:~~
−
−	~~"A contract by which one conveys real estate, equipment, or facilities for a specified term and for a specified rent; also : the act of such conveyance or the term for which it is made."~~
−
−	In Ad Manager you can track all types of information pertaining to a Lease; from the Lease number, to the terms, to which Sites/Faces are attached to it. With accurate and up-to-the minute data entry, you can have the entire history of the Lease; and, with the use of some saved Finders, you can work with your Leases in a timely organized manner.
−
−	~~You can enter Payment Schedules and track Payments in addition to the standard leasing functionality.~~
−
−	~~The first step is to enter a new lease into the system.~~
−
−
−
	==Leases==		==Leases==
	=== Leases ===		=== Leases ===

@@ Line 12: / Line 12: @@
-=== Adding a Lease ===
+==Leases==
-If you are on a Site Window, to enter Lease information, you can either enter the new lease number in the Lease Number field on the Site Details page, or you can go click on the arrow beside the New icon ([[File:New_add_button.JPG]]) for a list of items you can add. Select OTHER, and then select Lease. The Lease - Details Window will appear, and a new Lease can be entered.
+For information about leases in Ad Manager a description of each page, [[Leases#Lease_Pages|click here]].
-To add a Lease into Ad Manager, from the main Ad Manager Window, click the File - New - Other menu item and select Lease. The new Lease window will appear.
+=== Adding a Lease ===
-−
-[[File:New_New_Lease.JPG]]
-−
-On this screen, basic information about the Lease can be entered on the Details Page. This information includes the Lease Number, any description you may wish to give for the Lease, the start and end dates of the Lease, and any renewal information you may wish to enter. Usually the renewal information will be dependent upon how you wish to track your Leases and when to address renewals. NOTE: Information you put on this page does not affect your Lease Payment Schedule(s). If you make changes to the dates, you will still have to edit the Payments, as necessary, to reflect these changes.
-−
-On the Lessors Page you can add Lessor information. To add a new Lessor, click the New ([[File:New_add_button.JPG]]) button to the right and you can either select an existing name or create a new one by choosing <New>. If you choose <New> the following window will appear:
-−
-[[File:New_New_Lessor.JPG]]
-−
-Complete the necessary data such as name, phone numbers, address, etc. NOTE: Vendor Code is a required field and must be filled in. You may also want to complete the Tax Id box if you are providing your Lessor with Government income statements. Perhaps you may wish to add a contact name if the Lessor is a Company rather than a person. To add the Contact person, click the Contacts Page, click the New (  ) button, either choose a name already existing from the list or choose <New> to add a new one and enter the detail. NOTE: You can have as many Lessors on a Lease as necessary.
-−
-On the Contacts Page, any contact people that are related to this Lease can be added. To add a Contact person, click on the New (  ) button on the page. From here you can select a Contact from the list, or add one by clicking on <New&ldots;> at the top of the list. Once you have finished adding Contacts to the Lease, click on the Save button to save the Lease.
-−
-[[File:New_Lessor_Contacts.JPG]]
-−
-The Sites Page and Faces Page will list all Sites and their corresponding Faces that have been attached to the Lease. To learn any further information about a particular Site or Face, double click the item in the listing and it will open the Details Page of whichever item you choose. You will notice that you can neither add nor delete a Site or Face from either Page. The Lease is attached to the Site on the Site Details Page, which by association will attach it to the corresponding Faces.
-−
-[[File:New_Lease_Site.JPG]]
-−
-[[File:New_Lease_Face.JPG]]
-−
-The Notes Page allows you to enter any notes you wish to keep about the Lease. Some Lease reps use this page for their Contact notes any time they make a call or visit the landlord, so they will have a detailed history of the lease and what happened.
-−
-[[File:New_Lease_Notes.JPG]]
-−
-The User fields page allows you to create your own Fields and fill in a value for each. These fields in turn become searchable criteria in your Lease query and as well can be added to a customized view of a Lease listing. An example of a User field might be Lease Representative and the Value could be the initials or name of the person responsible for that Lease in your company.
-−
-[[File:New_Lease_Userfields.JPG]]
-−
-The Attachments Page allows you to attach an electronic copy of any correspondence and the signed Lease itself.
-−
-[[File:New_Lease_Attachments.JPG]]
-−
-The Posting Schedules Page shows you a listing of all past, present and future postings for all Faces that are attached to this particular Lease. This is useful in determining how often the Faces have been sold, and, if you anticipate any difficulties renewing the Lease, you can determine in advance if canceling of the Lease will affect any planned or posted Schedules.
-−
-[[File:New_Lease_Posting_Schedules.JPG]]
-The Payment Schedules Page, Payments Page, and Payment Summary Page show the financial history of the particular Lease. They are discussed in more detail in the [[Financial#Setting Up Lease Payment Schedules|Setting Up Lease Payment Schedules]] section.
+For information on how to add a Lease, [[Leases#Adding_a_New_Lease|click here]].
 == Adding Bill Definitions ==

@@ Line 185: / Line 185: @@
 Type topic text here.
-== Allocating Revenue ==
+''' For information on allocating invoices in versions 5.71 or earlier, see the [[Allocations]] section.'''
-'''Please note this only applies to Ad Manager versions 5.7.1 and earlier.  For information on how to allocate in versions 5.7.2 and later, go to [[Bill Allocations]].'''
-One of the big concerns of any Leasing Department is to have the ability to quickly and accurately allocate revenue to Faces and in turn to Leases. This is especially important with regards to determining Percentage Lease Payments as you need to know how much money the Face(s) on the Lease generated in order to determine the amount to which you apply the percent. As well, you may wish to determine how profitable a particular Lease/Site/Face is to your company.
+'''For information on how to allocate in versions 5.7.2 and later, go to [[Bill Allocations]].'''
-−
-Using the data and tools provided in Ad Manager, this becomes a much more manageable process. You will be able to set up your Allocation Amounts in advance, determine if all Revenue dollars are allocated, and, provide revenue information to your Payees dependent upon how you pay each one.
-−
-NOTE: Ad Manager will only display and calculate Revenues from Line Items on the Bill Definitions that have the GL Revenue Code set up as Face Generated. As well, it is important to note that the Revenue Calculations in Ad Manager are based on Face Days which is a much more accurate method as monies are allocated dependent upon how many days in each month the client is advertising. If the Posting Schedules cross from one month to another, each month will receive a portion of allocation based on the number of days the ad appeared.
-−
-−
-−
-=== Setting up Allocations ===
-−
-To set up the allocations, you use the Bill Definitions that you have entered for your Invoicing. You can either create the Allocation amounts as you set up the Bill Definition, use a Finder to locate a particular one or work from a list of All Bill Definitions.
-−
-[[File:New_Bill_Definition_Details.JPG]]
-−
-If working from a list, highlight the Bill Definition you are allocating and click the Allocate Revenue button ([[File:New_allocate_revenue_button.gif]]) in the toolbar. The following window will appear which will be your worksheet for creating the Allocation Amount(s) and assigning the Posting Schedule(s) to each.
-−
-[[File:New_Bill_Definition_allocate_revenue.JPG]]
-−
-Amounts are the definitions of the Allocation you create. They will display the Posting Schedules that have been added to them, the Faces represented by the Schedules and the amounts allocated and remaining to be allocated in Gross and Net dollars.
-−
-All Posting Schedules will display a list of all Faces that are currently scheduled for this Contract in the right side of the screen. NOTE: This list could change, depending upon how far in the future you have scheduled the Contract and/or any changes that you might make to the scheduling or the Bill Definition.
-−
-Excluded Posting Schedules will display a list of all Posting Schedules that have not been added to an Amount Definition.
-−
-Invoices will display a list of all Invoices created from this Bill Definition.
-−
-Subcontracts will display a list of all Subcontracts associated with this Bill Definition.
-−
-−
-−
-=== Creating Allocation Amounts ===
-−
-To create an Allocation Amount, click the new button in the toolbar. The following window will appear.
-−
-[[File:New_Bill_Allocation_Amount.JPG]]
-−
-Identify the Name of this Amount (e.g. Total Allocation, January Amount, Poster Amount, etc); enter the Gross and Net dollars, select the Method you wish to use to allocate the dollars and if this amount applies to a period of time. If you wish to use Scheduled dates instead of posted dates to complete the calculation, check the box. Once you have completed the criteria for this Allocation Amount, click Save. The newly created Amount(s) will now appear on the left side of the window under Amounts. Continue to create the Allocation Amounts, as necessary, until all revenue has been assigned to an Amount.
-−
-NOTE: The Gross and Net Amount fields will automatically populate with the unallocated amounts when you create new Allocation Amounts.
-−
-[[File:New_Bill_Allocation.JPG]]
-−
-=== Calculating Allocations ===
-−
-Next you need to apply the Amount(s) to the Posting Schedule(s) as necessary. Click on All Posting Schedules to get the list, highlight which Postings are going to be allocated using an Amount definition and click and drag them to the Amount; or use the Move to button ([[File:New_move_to_button.JPG]]); or right click and choose "Move to" and select the Amount from the list. Click on the Calculate button ([[File:New_allocate_revenue_button.gif]]) in the toolbar and Ad Manager will allocate the amount to the Posting Schedule(s) as per the criteria set up on the Amount. Continue to select your Posting Schedules, assign to the corresponding Amount and Calculate as necessary.
-−
-NOTE #1: You may not be able to calculate all Amounts, depending upon how long the Contract has been scheduled.
-−
-NOTE #2: If you have more than one Amount defined, you may decide to click on Excluded Posting Schedules and work from this list. As Schedules are associated with Amounts, they will drop from the list, so that the remaining Schedules are ones that have not been associated. This is also a good check to ensure that all valid Posting Schedules have been associated with an Amount.
-−
-Once all Amounts have been calculated, click the Save button on the toolbar.
-−
-You will now notice that when you select each Amount, the list of Posting Schedules and corresponding Faces will appear on the right side of the screen as well as their allocated Revenue amounts. NOTE: If there is more than one Posting Schedule per Face, you will notice that the Face amount will be the total of the Posting Schedule amounts.
-−
-[[File:New_Revenue_Allocation.JPG]]
-−
-To remove Posting Schedules that were applied in error to an Allocation Amount, select the Amount to get the list of Schedules, highlight the one(s) that you wish to remove from this Amount, right click and choose Remove or click on the Remove button ([[File:New_delete_button.JPG]]) in the toolbar. These Schedules will now appear under Excluded Posting Schedules.
-−
-To move Posting Schedules from one Allocation Amount to another, select the Amount to which they are currently assigned to get the list of Schedules, highlight the one(s) you wish to move to another Amount, right click and choose Move to, or click on the Move to ([[File:New_move_to_button.JPG]]) button in the toolbar. You will then see a list of all other Amounts that have been set up. Choose the one to which you are moving the Schedules and click OK.
-−
-NOTE: If you move(or remove) an allocated Posting Schedule, you will need to recalculate the affected Allocation Amounts.
 == Bills and Invoices - What's the Difference ==

← Older revision		Revision as of 13:33, 19 September 2014
Line 1:		Line 1:
−	~~Page for Financial.~~
−
−
	== Adding a Lease ==		== Adding a Lease ==
	The dictionary describes the term "Lease" as follows:		The dictionary describes the term "Lease" as follows: